February 2018 Minutes

Meeting Date: February 2, 2018

Subject: Chapter Board Meeting

Location: Interior Accents

40 S School St, #100, Honolulu

Participants: Nancy Schnur, ASID President

Tiare Pinto, Allied ASID President Elect

Miguel Cuadros, Allied ASID Membership Director

Cassandra Okimoto, Allied ASID Communications Director

Jenelyn Sison, Student ASID Student Board Representative

Guests: Layla Dedrick Professional Development

Committee

Cc: Cee Miranda Cates Hawaii Chapter Administrator

Purpose of Meeting: Monthly Meeting

Call to Order:

4:08pm

Approval of Minutes:

Meeting Minutes from January 5, 2018 were approved.

Unfinished Business:

Investment Plan
- ACTION: Tiare speak to Rich about who he would suggest using out of the three companies.

ITEM NO. 4.1

Auld Lang Sine Event
- Date: Thursday, March 15th, 2018
- Location: Bella Pietra Showroom
- Time: 5:30 pm – 7:00 pm
- Pupu’s, Wine, & Artistic Tile: New Stone Mosaic Presentation
  - ACTION: Nancy find Marion Philpott’s digital files and send to Cassandra for Flyer.
  - ACTION: Layla email Cassandra information about Thursday, February 22nd, 2018 NKBA Event, which will be presentation again at our March 15^th Event.

ITEM NO. 4.2

Hawaii Chapter Calendar
- One Group Calendar on Gmail
  - ACTION: Miguel will set up, maintain, and provide an updated calendar each meeting.

ITEM NO. 4.3

Maui Event
- Date: March 2^nd, 2018
- Due to conflict, March Board Meeting will be March 16^th, 2018 at Interior Accents at 4:00 pm.
  - ACTION: Cassandra to speak to Maui Members about attending event early to have a meeting.

ITEM NO. 4.4

Design Crawl
- Date: March 1^st, 2018
- Location: Park Hotel
- California Vendors/Representatives are putting the event together.
  - ACTION: Miguel: Forward Email to all Board Members.

ITEM NO. 4.5

Finances: Quarterly Report
- Nancy & Cee worked on & condensed everything together.
- Ultimatum: Quarterly Report wasn’t submitted on time.

ITEM NO. 4.6

Potential Board & Committee Members
- Connie Davis: Finance Director
  - Possible Time Conflict
- Sonya Freitas: Position TBD
- Martha Albanza: President Elect
  - Note: The board approached these ladies but did not get firm answers from everyone.
- Scott Riggs: Committee Member for Fundraiser
Board Members Voted onto 2018/2019 Board
- Danette Hoe: At-Large Director
- Valerie Spence: Membership Director

ITEM NO. 4.7

Fundraiser
- General Information
  - Date: June 9^th, 2018 or June 16^th, 2018
  - Location: Na Lama Kukui
  - Time: 10 am – 4:00 pm
  - Goal: Earn Money for Chapter & Educate Public on how design impacts lives.
    - Consider bringing in local charity and giving part of the proceeds to them.
- Budget
  - Gross $7,000, Expenses $3,500
- Na Lama Kukui Will Cover:
  - Media Coverage
  - Banners
  - Security
  - Tables & Folding Chairs
  - Speaker Equipment
    - ACTION: Layla will confirm with Shelly about using tables and folding chairs.
    - ACTION: Tiare will provide green full-length table cloths.
- ASID Chapter Will Cover:
  - Advertising/Marketing
    - Hire PR
      - Jennifer Pang with Pang Communications
      - Vince Sullivan with NBNP
        
        ACTION: If anyone else has a suggestion for a PR, please email all board member their information.
  - Insurance
    - ACTION: Nancy will investigate this further.
  - Transportation
    - Habitat for Humanity
      - They would pick up items, whatever is left over that isn’t wanted back by vendor will get donated to them.
      - If donors want items back, they need to pick them up.
        
        ACTION: Layla will talk to her contact and let Tiare know who she needs to speak with at Habitat for Humanity.
  - Directional Signage
    - Potential Sponsor: Honblue Inc.
  - Miscellaneous Office Supplies
  - Space Planning
    - ACTION: Tiare will complete this task.
  - Live Entertainment
    - ACTION: Layla speak to George at Piano Planet.
  - Food Trucks + Cooking Demonstrations (Scott Riggs)
  - Tiny House
    - Island Tiny Homes & Tiny Pacific Houses
  - Blue Zones
    - ACTION: Nancy will contact Tiny House Individuals and Blue Zones.
  - Disability Booth
  - Ask a Designer Booth
    - Time Slots (½ and/or 1-hour sessions)
    - Individuals will pay per session
  - Design Panel Discussion
    - Well-Rounded Group of Designers
    - 3 or 4 Time Slots
  - Student Booth
    - ACTION: Speak to Joan since fundraiser will be in June.
  - Local Artist Booths
    - Required to donate a part of their proceeds to ASID.
  - Additional Booth
    - ACTION: Cassandra will create a Template PowerPoint to display ASID Gala Award Winners, Designer’s Before & After Images, Etc.
    - ACTION: Miguel will send Cassandra an example template that he already created.
  - Map & Stamp Cards for Raffle
    - ACTION: Cassandra & Jenelyn to create this together after Tiare creates the space planning layout.
- Committee Members
  - Nancy & Tiare
  - Joan Robertson Whittaker (Need to Confirm)
  - Scott Riggs
  - Habitat Humanity Member
  - Shelly
- President’s Message
  - Nancy will announce the fundraiser and ask for participation from members through that e-blast message.

ITEM NO. 4.8

Texas Design Awards
- ACTION: Miguel let Nancy know if he would like to participate.

ITEM NO. 4.9

Membership Directory
- ACTION: Cassandra will have a lawyer look at information release form, once approved, Nancy will send to Jessica at National to have it finalized.
- ACTION: Cassandra to continue looking into information for directory.

ITEM NO. 4.9

Contract CEU
- Maui Event in April
- 2 Hour Event
  - ACTION: Nancy to provide Cassandra with contact information to arrange event.

Adjournment:

Meeting adjourned at 5:32pm

Next Meeting: March 16, 2018

Location: Interior Accents